6 min read
Invitations do real work: they tell guests when and where to show up, set the tone, and collect the RSVPs your headcount depends on. Here's how to get the timing, wording, and quantities right.
When to send
Mail invitations about 8 weeks before the wedding — 12 weeks for a destination or holiday weekend, so guests can book travel. Set the RSVP deadline 3–4 weeks before the date, which gives you time to chase stragglers and give the caterer a final count.
What every invitation includes
At minimum, guests need to know who, when, where, and how to respond.
- Hosts (traditionally whoever is contributing) and the couple's names.
- Date, start time, and ceremony location.
- Reception details (or a separate reception card).
- An RSVP method and deadline.
- Dress code, if you have one.
- Where to find more info — often a wedding website URL.
Wording basics
Formality is a spectrum. Traditional wording spells everything out ("request the honour of your presence"); modern wording is warmer and plainer ("together with their families, invite you to celebrate"). Match the wording to the wedding's tone, and be consistent across every piece.
How many to order
Order by household, not by guest — one invitation per couple or family, not per person. Count your households, then add 15–20 extras for mistakes, keepsakes, and last-minute additions. Reprinting a small batch later costs far more per piece than ordering the extras now.
Don't forget the extras
Budget for postage (bulky or square envelopes cost more), RSVP-card return postage if you're using mail replies, and any inner envelopes, belly bands, or wax seals. These small line items add up quickly.
Frequently asked questions
- When should you send wedding invitations?
- Mail them about 8 weeks before the wedding, or 12 weeks for a destination wedding, and set the RSVP deadline 3–4 weeks before the date so you can finalize your headcount.
- What information goes on a wedding invitation?
- The hosts and couple's names, the date, time, and ceremony location, reception details, an RSVP method and deadline, any dress code, and often a wedding website for extra information.
- How many wedding invitations should you order?
- Order one per household (not per guest), then add 15–20 extras for addressing mistakes, keepsakes, and last-minute additions — reprinting a few later costs much more per piece.
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